How to Print a PowerPoint Presentation with Notes (Quick Guide)


What’s the weirdest thing you did using PowerPoint? Don’t say you have printed the slides. It’s the worst thing you could do using PowerPoint. PowerPoint presentation often uses animations, gifs, and diagrams to explain the key points. These types of slides don’t print well due to layers and animations & they aren’t self-explanatory.

Microsoft PowerPoint offers a plethora of features to make your presentation outstanding. One such incredible feature is to print PowerPoint presentations with Speaker Notes.

How to Print PowerPoint with Speaker Notes

Note page is a special page that displays slide and speaker notes on the same page. Using the speaker note page, you can easily rehearse your presentation & stay organized when you are giving it. If you want to print a presentation with speaker notes, here is how you do it.

Suppose you want to distribute notes to your audience as reference material or just want to rehearse before the presentation. In that case, the best solution is to print PowerPoint with speaker notes.

  • Open PowerPoint presentation on your PC. From the toolbar, click ‘’FILE.’’
  • A new tab opens; from the sidebar, click ‘’PRINT.’’
  • Under ‘’SETTING,’’ click the 1st menu that allows you to select which pages you want to print. Click ‘’PRINT ALL SLIDES’’
  • Under the 2nd ‘’SETTING’’ option, click the dropdown menu, which allows you to select how to print the slides. Click ‘’FULL PAGE SLIDES,’’ which will open a new dropdown menu again.
  • From the dropdown menu, select ‘’NOTES PAGES’’.
  • Then, select ‘’PRINT.’’
  • On your Mac, open PowerPoint, and from the toolbar, select, ‘’FILE.’’
  • From the pop-up print menu, select ‘’SHOW DETAILS.’’
  • Select ’’ Layout ’’ from the ‘’NOTES’’ to add presentation notes.
  • Make all settings as you want them.
  • Now select ‘’PRINT.’’

Final Words

Printing PowerPoint with notes has numerous benefits; you can share a handout with your audience, which helps increase retention rates. Moreover, during a presentation, you can glance over it to quickly remember what comes next.

By now, you have learned how to print PowerPoint with speaker notes. For a quick guide, refer to our HOW TO ARTICLE section.

About The Author

Priyanshu Bharat

Priyanshu Bharat

Priyanshu is a copywriter who loves to tune into what makes people tick. He believes in presenting his ideas with flair and wit, which has made him an expert at standing on stage and charming the pants off of any audience he's faced with. Priyanshu lives for learning as much as he can, so if you ever need help understanding something - just ask!

Twitter icon Facebook icon LinkedIn icon