Using Pomodoro Technique To Boost Productivity

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Pomodoro Technique to Boost Productivity

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Digital devices have immensely transformed one’s way of living. But analysts argue that digital devices are causing great strain in production. To boost production and enhance quality, one might need to incorporate the Pomodoro technique.

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What Is a Pomodoro Technique?

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It’s the most efficient and widely used time management. It was found that more than 2million people have used the Pomodoro Technique to transform their lives, enhance productivity, and to stay focused on their goals. Its well said that ‘’time is money’’, but for some people, time is enemy. We business professionals’ race against time to accomplish our tasks before deadlines. Instead of struggling against time, Pomodoro techniques teach to work with time. Pomodoro Technique aims to enhance the user focus and create mind freshens by giving short term intervals, which instantly elevates productivity.

Often you might have searched for life hacks, and probably you have heard about the Pomodoro Technique. It’s a time management technique that assists to boost productivity and enhance one’s skill. In today’s hectic life schedule, you are constantly bombarded with tasks, projects, to-do lists, and constant work emails popping up your screen. So, you want to get in done in the most efficient way possible? The best way to get it done is by using a time blocking system called ‘’Pomodoro Technique’’. It’s a time management philosophy which aims to accomplish the task faster with less mental fatigue.

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It’s a simple process:

For an assigned task, firstly, budget your time, then segment your allotted times into short increments, and then takes breaks periodically. Each work period is called ‘’Pomodoro’’.

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Why is Time Management Important?

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Time Management is the core of the business. You have been allotted with a strict deadline of a one-week form now. You have a ticking clock at your background as a reminder as you work on each task. Its where time management techniques can assist you. You will not only complete tasks before deadlines but will also be more productive.

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How the Pomodoro Technique Works?

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Pomodoro techniques have numerous advantages. Apart from eliminating distractions and enhancing productivity. The human tendency for postponing the tasks is also eliminated. As you already have assigned yourself in completing your task within 25 minutes, you are able to work faster and free from distractions. The work gets more structured, and you get better work satisfaction.

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Steps Involved in the Pomodoro Technique: 

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  • Choose a Task:  Knowing which task needs to be done in advance gives an insight that assists in setting up priorities. All activities you worry about a task needs to be traced down in a paper. It gives an overview of what exactly needs to be done.

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  • Structurize the Order:  Now, it’s time to make an inventory of all tasks you have noted down in a paper. It’s called Pomodoro and then structurize them based on priorities. Make sure all task is done in less than 25 minutes.

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  • Getting Started: As all the initial steps are taken. It’s the time to get started and set the Pomodoro times, after which the task will be performed. Before setting, be assured its distraction-free. There should be no accidental chances you look at it. It should be a timer or a stopwatch.

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  • Initial Short Breaks: After completion of each Pomodoro of 25 minutes, its time to take short breaks of 4-5 minutes. That’s the time when you mentally prepare yourself for the next task.

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  • Long Breaks: After completion of four Pomodoro, here comes the time for a reward. Take a longer break of 15-30 minutes. It’s time to refuel yourself. Detract your mind from than that of the project, talk to your colleagues, take a short walk, have tea or snacks, get relaxed. Then you are ready to start the next block of Pomodoro’s.

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Golden Rules of the Pomodoro Technique 

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Likewise, in every methodology, there are certain rules which need to be followed and can’t be ignored. Here are some of the guidelines which need to be followed to maximize your results:

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  • Breaks are Not Optional:  As the alarm clock, rings stop working and then take a break. It’s time to relax and re-energize yourself for the next task. Grab some snacks, go to restroom, stretch-out. It doesn’t matter what you do as you are taking a break.

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  • External Interruptions: These types of interruptions are mostly from colleagues, clients who can distract with calls, chats, questions. It’s a good decision to inform them before that you won’t be available for some amount of time.

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  • Internal Interruptions: It’s good to acknowledge the distracting factors. By writing down each of distractions in the task list will make it literally visible, and you can reduce those interruptions.

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  • Pomodoro’s are not divisible: A real tomatoes can be cut into pieces. But a task named Pomodoro can’t be segmented into pieces, which means 25 minutes are exactly 25 minutes. As the timer indicates end time, don’t continue after that.

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  • Batch Related Pomodoro’s: If a task can be completed in less then 25 minutes, then instead of done separately, it can be grouped together.

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” One day you will be more creative, more productive and yet more relexed. ” – Francesco Cirillo

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Pomodoro Technique is an efficient time management technique that can be used to prevent procrastination and enhance productivity. The best thing about this technique is it’s free of cost. Incorporate it into your daily or business routines and see your performance growing. The process ideally fits for any person regardless of any stream of work. But you are looking for a systematic approach to tackle your problems, then the Pomodoro technique fits your needs.

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